Posting Summary: The School of Engineering & Applied Science (SEAS) at the University of Virginia seeks applicants for a full-time Assistant Graduate Registrar, working primarily with the SEAS Graduate Registrar.
The successful candidate will: -Act as the Graduate Records contact person, addressing inquiries from faculty and graduate students regarding graduate policies. Establish and maintain a good working relationship with all graduate students, faculty, and staff. Communicate and troubleshoot daily with Graduate Program Directors, Graduate Coordinators, student advisors, the International Studies Office, the Registrar's Office, Student Financial Services, and other University entities.
-Process graduate student and course action forms, including Add/Drop forms, adjusting research credits as appropriate, receiving/printing/reviewing student forms for accuracy, satisfying milestone data in student information system, scanning and uploading forms into ImageNow files.
-Process affiliated status requests: track, guide, and process each semester's enrollment to verify total enrollment limits. Work with the international office as appropriate. Send students regulations and categories of enrollment as needed.
-Serve as back-up support for Graduate Registrar: Assist Graduate Registrar with graduation and other activities. Answer questions in Registrar's absence relying on the Graduate Record and guidance from the Director of Graduate Education. Run reports in UBI and Institutional Assessment as requested.
-Graduate Office email and messenger mail: Review Graduate Office email account daily and respond accordingly. Pick up messenger mail for Graduate Office from SEAS mailroom daily and distribute as needed in an efficient manner.
-Coordinate the Graduate Teaching Assistant process, including the maintenance of the GTA database and coordination exemption authorization with the Director of Graduate Education
-Assist the Graduate Student Financial Aid Resource Administrator with graduate students' I-9 form completion and other duties as requested
Qualified candidates will possess excellent communication and interpersonal skills and a strong desire to work with students, faculty, and administrators from across the School and University.
Experience with university systems, such as SIS, ImageNow, University Business Intelligence, etc, highly preferred.
To apply, visit https://jobs.virginia.edu and search for posting number 0623200. Complete a Staff Application online, attach a cover letter, resume, and contact information for 3 references.
The position will remain open until filled.
Questions regarding the position may be directed to Shannon Barker, firstname.lastname@example.org.
The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Required Minimum Level of Education: High School Diploma or Equivalent Required
Required Minimum Level of Experience: Some - up to 4 years
Required Knowledge, Skills and Abilities: Excellent communication and interpersonal skills.
Required Computer Applications: MS Office and Outlook
Preferred Computer Applications: Experience with university systems, such as SIS, ImageNow, University Business Intelligence
Internal Number: 353_84502
About University of Virginia
Founded by Thomas Jefferson, the University of Virginia opened in 1825 as the nation's first public university. A longstanding dedication to preeminence in both scholarship and teaching; top ranking in global satisfaction, collegiality and work/family issues on the COACHE survey of early career faculty; a commitment to excellence that is integrally connected with diversity and a broad array of benefits make the University of Virginia a prime choice for both faculty and staff. The University of Virginia is located in the small cosmopolitan city of Charlottesville near the Blue Ridge Mountains, 70 miles from Richmond and 110 miles from Washington, D.C. The University of Virginia remains the No. 2 best public university in the 2013 edition of the U.S. News and World Report rankings. In the 14 years since U.S. News began ranking public universities as a separate category, U.Va. has ranked either No. 1 or No. 2. U.Va. continues to rank in the Top 25 among the best of all national universities, public and private.