Organizational Area: Chief Operating Officer - UCOP Budget and Finance
Location: Oakland, CA
Posting Salary: Salary Commensurate with Experience
Position Summary: The UCOP Budget and Finance Office provides strategic support in financial planning, policy analysis and fiscal administration for the UC Office of the President. The office analyzes policies and programs, assists in the determination of UCOP's financial priorities and develops strategies designed to achieve these priorities. In partnership with departments, UCOP Budget and Finance aligns resources with strategic needs and goals. UCOP Budget and Finance creates and delivers insightful financial analysis and forecasting to support UCOP management in making effective, financial, operational and strategic decisions.
The position's responsibilities include driving the annual budget process for assigned UCOP divisions (clients); reporting on quarterly financial results against prior year actuals & budget; analyzing variances and trends; determining and monitoring of ROI on divisional initiatives; leading the mid-year and periodic budget forecasting. This role may also be responsible for recommending key operating performance measurements (KPIs, metrics) and developing management reports to track them. In addition, he/she may design effective budget models for scenario planning, strategic planning and multi-year budgets.
Special Conditions of Employment:
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical contract position.
Job Close Date:
Duty 1: Assume full ownership of the budget process and performance tracking and analysis for assigned UCOP divisions/clients. Conduct budget reviews, including updated projections of year-end results. Design and develop monthly and quarterly management reporting packages covering results, trends, variances, and present findings to key stakeholders. Function:Function 1
Duty 2: Develop formats to improve decision support including reviews of programs and initiatives and budget deep dives for improved transparency of activities and related costs. Function:Function 2 Percent: 20
Duty 3: Monitor monthly expenditures, identify variances from prior year actuals and budget, including budget system entries, appropriations, fund balancing and year-end close. Provide recommendations on improved spending and operating efficiencies. Perform review of requests for annual and ad hoc funding and staffing augmentations and make recommendations to UCOP leadership. Function:Function 3 Percent: 15
Duty 4: Identify department improvements in Business Intelligence creating and maintaining dashboards of metrics/key performance indicators (KPIs) that can be applied consistently across UCOP. Function:Function 4 Percent: 10
Duty 5: Build financial model(s) to facilitate multi-year forecasting of expenditures per division, sub-division and department including requirements for long-range operating and capital budgets. Function:Function 5 Percent: 20
Duty 6: Develop training and serve as a department lead in improving the forecasting process across UCOP. Function:Function 6 Percent: 5
Duty 7: Participate in the implementation of a new financial system and planning tool for UCOP. Identify key requirements of a new system that will address the needs of UCOP's budget on a divisional as well as holistic level. Provide guidance to less experienced analysts & coordinators. As needed, work on Chart of Accounts and UCOP balance sheet development and capital expenditure budget process. Lead ad hoc projects, as needed. Function:Function 7 Percent: 10
Job Requirements Advanced degree in finance, accounting or business management or a minimum of 10 years equivalent experience required. Required
Has expert knowledge of finance policies, practices and systems.
Requires the ability to identify, analyze, and report on data that is complex in nature. Demonstrated ability to research, analyze and interpret financial data, participating cross-functionally to develop a wide range of reports and analysis used for formulating recommendations.
Ability to communicate complex information to management in a clear and concise manner, both written and verbal.
Must be skilled in use of Microsoft Office and common desktop/web applications.
Demonstrated hands-on experience in managing complex financial accounts and funds, including cost projections and budgets; ability to perform high level financial analysis and customized reporting.
Experience and ability to be able to quickly acquire a thorough knowledge of institutional policies, practices and procedures.
Exceptional time management skills, ability to prioritize projects, effectively utilize resources, ability to manage multiple tasks simultaneously. Deadline-driven. Required
Experience with ERP system implementations and planning tools (SAP, Oracle, Hyperion Planning, Others). Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.