This is a full-time fixed term position for 12 months.
Stanford University, recognized as one of the most prestigious and innovative academic institutions in the world, is in search of an accountant to support day to day transactions of seven Community and Resource Centers, the Diversity and First Generation Office and Student Activities and Leadership. T he seven community and resource centers are: Asian American Activities Center, Black Community Services Center, El Centro Chicano Y Latino, The Markaz: Resource Center, Native American Cultural Center, Queer Student Resources, Women's Community Center. The successful candidate will be comfortable articulating basic accounting procedures and processes to a broad audience.
Perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions.
The Accountant and Business Operations Administrator is the first point of contact to explain and assist with expense transaction processing. The incumbent assists with processing financial transactions and approving some financial transactions in coordination with Directors, Associate Directors, and Program Managers of the Community & Resource Centers, Diversity & First Generation Office, and Student Activities & Leadership Development. The Accountant and Business Operations Administrator reports to the Chair of the Community Centers.
Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations.
Assist with the annual budget process, including six-month year end projections.
Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
Initiate transactions for purchase orders, honoraria, and journal transfers for expenses and budget transfers.
Review expendable gift and donor expenses against donor requests and assist in year- end reporting for all gift and endowment funds in the area.
Track gift and sponsorship revenue generated from student groups to ensure all income is routed to the Office of Development.
Perform labor distribution adjustments.
Approve a subset of transactions from procurement and travel cards.
Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
Run and analyze financial reports, often from multiple systems; prepare management information reports.
Maintain custom ad hoc Oracle Business Intelligence reports by making minor adjustments.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. Manage compliance program for area of responsibility, and create complex compliance reports.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Serve as a resource to local units and other department to resolve accounting-related issues, as needed.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.