DUTIES:The Office of Planning seeks an Academic Affiliations Manager to provide services in support of the Downstate's undergraduate and graduate medical educational contracts with affiliated hospitals and institutions with a projected budget of $25 million annually. The Manager will develop agreements for Downstate in coordination with the College of Medicine and the Office of Graduate Medical Education, Academic Departments and senior leadership. The duties include representation of Downstate in contract negotiations with affiliated clinical training sites. Among the responsibilities are representing the University and the academic programs in negotiating contract budgets; contract execution and delivery, annual budget preparation, billing, and collections; monthly reconciliation of finances and monitoring; and reporting. Prepare the annual Cap Transfer for submission to CMS and NGS, including execution of new and revised affiliation agreements, billing and collection arrangements. Analysis of institutional and departmental graduate education costs with recommendations to the GME Office. Assure contracts comply with ACGME/RRC requirements and advise GME Office, GME Committee and program director of any program modifications requested by the Affiliate. Oversee the contract approval process between Finance, Contracts, Legal Affairs, and the GME Office. Monitor monthly any change in program or institutional costs due to salary increases, benefit increases, changes in ACGME fees, State Comptroller memos and related academic costs. Amend contracts annually to reflect changes in program and institutional costs. Initiate action in conjunction with the Finance Office as appropriate for collection of funds.SPECIFIC DUTIES: GME Agreements: Assist in negotiations between Downstate programs and affiliates, encourage new/additional financial support where necessary, assist programs with financial issues, including pay distributions. Calculate and submit IFR billing to affiliates (currently worth nearly $11 million) as per each contract. VA Disbursement Agreement: Obtain VA Central approval of position budget allocations and SUNY pay rates and fringe rates each academic year. Establish annual budget each academic year based on projected # of residents and PG Obtain VA Central approval of position budget allocations and SUNY pay rates and fringe rates each academic year. Establish annual budget each academic year based on projected # of residents and PGY distribution (currently more than ($12 million.(DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION)QUALIFICATIONS:EDUCATION/and or EXPERIENCEMaster's degree in Healthcare Administration, Business or related field, knowledge of Graduate Medical Education Programs preferred and at least five years of financial experience in a hospital, academic medical center or related area required. Experience in contract negotiations, budget development, billing and collections, and database management. Excellent analytic and writing skills necessary.Skills and Certifications: * Strong investigative skills, attention to detail, and analytical skills. *Must possess a high level of organizational and workflow efficiency skills and be capable of working well independently. Strong skills in Microsoft Office programs especially with Excel and ability to manipulate large data sets. Familiarity with other financial programs such as Quick Books. Knowledge of business intelligence tools in order to pull data and manipulate date. Familiarity with Residency management Systems, particularly New Innovations is desirable.Additional Info: * Represents Location Pay for full-time appointees. Hours of work: 9AM-5PM; Days of week: Monday - Friday; Hours per week: 37.5Closing Date: Open Until FilledSTATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges o...f investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.