Stanford University is seeking an Associate Director of Research Administration to provide management and coordination of administrative and operations-related functions for the Department of Pediatrics. The Associate Director will manage a team of staff to achieve the research and teaching mission, goals and objectives of the unit. S/he will partner with and/or influence faculty leadership on departmental affairs and work in close collaboration with the administrative Directors in Pediatrics. The Department is a dynamic, stimulating place to work and because we are focused on improved excellence, our staff have particularly challenging and rewarding roles.
Duties include: Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs. Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement. Includes data reporting and analysis to develop recommendations for staffing and program management. Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements. Represent the units business and academic operations within the organization. May represent the organization to external constituencies.
* - Other duties may also be assigned
Expert knowledge of policies related to research administration (Uniform Guidance, sponsor policies and practices) Strong understanding of Stanford systems: Stanford Electronic Research Administration (SeRA), Oracle financials, Commitment Management System, iLab, Business Intelligence reporting module, PeopleSoft Demonstrated ability to implement policy and maintain compliance with regard to research administration and research finance
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Demonstrated leadership and supervisory skills including conflict resolution. Excellent planning and organizational skills. Excellent communication skills. Strong financial expertise in accounting, budget planning and financial forecasting. Strong expertise in grants and contract administration. Strong negotiation and interpersonal skills. Attention to detail and accuracy Strong analytical and problem solving skills. Strong expertise in business and management computer applications and databases. Strong knowledge of industry standards and/or regulatory requirements. Subject matter expertise for area(s) of responsibility. Ability to multi-task and manage deadlines.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum Level 1 and 2 (must be completed to remain in position) Certified Research Administrator desired
Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds. Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.