The Harvard T. H. Chan School of Public Health Research Administration Office is the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the Harvard Chan School of Public Health. The office works with faculty and department staff to review and submit proposals for funding, and to ensure that proposals and awards conform to sponsor guidelines and University policies.
Reporting to the Assistant Director of Research Operations, the Operations Associate works independently performing a wide range of complex and confidential award-related tasks as part of the SPH Office of Sponsored Programs Administration (SPA) team. The Sponsored Research and Operations Associate (SROA) is an exciting position within the Research Administration Office that connects many of its key responsibilities, such as data integrity and maintenance, sub awarding, proposal review, and costing analysis.
Primarily, the SROA serves as a member of the Operations Team (OPS), but will interact closely with the Sponsored Research Administrators (SRAs) and the Research Administration Support Team (RAST). The OPS team is responsible for the data entry and integrity of Harvard's official system of record for sponsored research - Grant Management Application Suite (GMAS). The OPS team collaborates regularly with the SRAs to insure that awards are set up timely and accurately. The OPS team is also responsible for managing the sponsored inbox, relaying funding opportunities to the department, and logging sponsored notices. Our OPS team members serve as part of the Harvard University Quality Assurance Group responsible for providing guidance materials and processes for GMAS management.
Duties include but are not limited to:
- Review of proposals and awards for compliance. - Interpret sponsor guidelines and policies. - Authorizes new accounts and changes to existing accounts. - Prepare sub agreements. - Log notices and process grant management actions in GMAS. - Prepare action memos, and monitor GMAS data for quality assurance. - Serve as SPH's Authorized Requester for security-related actions for both GMAS and Oracle Business Intelligence (OBI), the University's financial reporting system. - Serve as subject matter expert on GMAS-related topics and respond to related requests and questions from SPH SPA and departmental grants management staff. - Initiate and participate in periodic special projects for maintenance of cost analysis, data integrity and data clean-up. - Serve as an active participant in the University-wide Quality Assurance (QA) group for GMAS and contributes to QA working groups as needed. -May be required to participate in other GMAS-related committees and/or to provide or participate in trainings on GMAS-related topics. - Coordinating/tracking equipment management and inventories for sponsored compliance. - Helping to train colleagues on GMAS and GMAS operations functions - Contributing to and supporting a team environment - Other duties as assigned
The Sponsored Research and Operations Associate will embrace a continuous improvement mindset and contribute to developing and implementing process improvements aimed at streamlining SPA's work while enhancing the level of service provided.
The successful candidate for this position will work independently with minimal supervision in a fast paced, high volume environment. They should be able to anticipate and resolve problems, efficiently manage stakeholders' expectations regarding projects, and provide a high level of customer service.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
- 5+ years of related experience with 2+ years of pre/post award experience; a combination of education and experience may be considered.
-Bachelor's degree and/or Certified Research Administrator (CRA) preferred -Experience with Harvard/ SPH policies and systems (GMAS/Wasabi) preferred -Working knowledge of research compliance issues & of key federal grant regulations (OMB Circulars A-21, A-110, A-133) and other compliance issues and Harvard / SPH policies/regulations preferred -Understanding of human subject regulations, animal regulations and other research compliance areas preferred - Prior experience in Research Administration -Sponsored Research and/or financial experience - Prior experience with internet databases - Customer service and communication skills, both oral and written - Accurate computing and math skills, with basic Excel skills -Organizational skills -Outstanding attention to detail
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.