The Assistant Dean, Finance & Administration serves as the chief administrative and financial officer of the College of Engineering, responsible for all matters related to College administration, personnel management, strategic planning, and financial operations. Reporting to the Dean, and working in concert with the Dean and other members of the College leadership team, the Assistant Dean will provide strategic and operational direction in support of the College’s mission and vision. The successful candidate will be creative and collaborative, have the ability to assess the financial viability of alternative opportunities and provide guidance to Deans and Departments, and build trusting relationships within both the College and the University. The Assistant Dean, Finance & Administration must thrive in an entrepreneurial culture where the management approach is often different than in most other academic environments, and the incumbent will have the skills to maintain and further develop the high-performing, inclusive business community that exists within the College.
The College of Engineering at the University of Arizona is home to over 2,900 undergraduate students and nearly 900 graduate students enrolled across 8 Departments and 15 engineering degree programs. Our curriculum is based in engineering science and design, and gives students a strong foundation on which to build their career in industry, public service, or academia. Outside the classroom, we offer 48+ student clubs and organizations and the opportunity to do Tier 1 research with any of our 182 faculty. Our philosophy of 100% Engagement means that every experience in and out of the classroom shapes students’ futures and helps them become workforce ready. The College has an annual operational budget of $83M, research expenditures of $23M, and submits 400 research proposals to funding agencies each year. We maintain over 200 active research projects at any one time, representing funding from over 80 different sponsors. And all of this is supported by 670 engaged, dedicated staff.
Duties and Responsibilities:
The essential responsibilities of the Assistant Dean, Finance & Administration are:
Financial and Administrative Management
Direct the business administration of the College and its Departments, specifically the areas of accounting, financial reporting, human resources, and payroll activities.
Develop and implement College-wide business administration policies and best practices in consultation with departmental administrators as needed.
Prepare long- and short-range financial goals and objectives for the College, including modeling and forecasting prospective revenues and expenditures under different assumptions and scenarios; exhibit a mastery of the complexities of UA and Responsibility Centered Management (RCM) business operations in models.
Prepare an annual comprehensive all-funds College budget.
Actively manage and strategically evaluate the College’s resources, ensuring that funds are stewarded appropriately, allocated and deployed for maximum benefit.
With an entrepreneurial focus, develop and explore new and/or unidentified avenues for potential sources of revenue.
Implement appropriate internal controls and effective business practices, and perform quality reviews to ensure compliance.
Using excellent professional judgment and knowledgeable resources, independently and with accountability, make decisions consistent with applicable policies, culture, and expectations of College leadership; proactively prevent problems.
Advise College leadership, faculty, and staff on all matters related to financial and administrative management of the College.
Data Analysis and Process Improvement
Independently develop financial analyses, process improvements, policies and implementation plans, and provide oversight throughout the College about all-funds activity-based budgeting and resource allocations.
Collect management data, and prepare reports and analyses for internal and external audiences.
Leadership and Supervision
Lead, supervise, and mentor staff employees in College financial services operational areas as well as two College Business Center Managers.
Serve as a consultant and mentor for business officers throughout the College.
Create business curricula and support training and coaching efforts in the College.
Establish an identity as leader on campus in financial planning and knowledge of RCM, for developing best practices within UA’s RCM environment, and for contributing to RCM improvements.
Collaboration and Support
Work cooperatively with other college and university personnel to support our mission as an ambassador for the College.
Serve on college and university committees, as appropriate.
Actively collaborate with College leadership regarding the overall strategy for supporting the College’s long-term goals.
Serve as a finance and administration subject matter expert to the research development and research administration team, department heads, administrators, faculty, and departmental research administrators in the College to ensure that research administration operations in the College maintain the highest standards.
Remain at the forefront of the field through appropriate professional development.
Continually explore ways to improve efficiency of operations in all spheres of the position; exhibit a positive, customer oriented, and supportive attitude; and be a champion for change throughout the College.
Additional duties may be assigned.
Knowledge, Skills, and Abilities:
Proven leadership ability, including successful management of large, higher performing team(s) with a focus on quality service.
Ability to manage a multi-million dollar budget.
Knowledge of best practices in fiscal management.
Ability to manage competing demands.
Proficiency with financial database management systems and spreadsheets.
Be (or become) fluent in UA databases and business intelligence systems.
The ability to inspire and empower staff so as to make all feel needed and valued and willing to put forth their best effort.
Bachelor’s degree in Accounting, Business Administration, or related field and ten years of related budgeting and accounting experience; or equivalent experience.
Demonstrated experience providing analyses, projections, and recommendations in matters of finance and budget, management, operations, and planning.
Demonstrated progression in responsibility in a large complex institute of higher education with a RCM budget allocation model.
Ability to build and lead complex organizations through effective management.
Considerable leadership experience with a high level of personal integrity and interpersonal skills.
Excellent writing, communication, interpersonal, and organization skills.
Demonstrated ability to manage multiple projects, meet deadlines, and adapt to changing priorities and needs.
An advanced degree in Accounting, Business Administration, or related field.
The University of Arizona (UA) is a place without limits — where teaching, research, service, and innovation merge to improve lives in Arizona and beyond. We aren't afraid to ask bigger questions, to get better answers.
Established in 1885, the University of Arizona, the state's super land-grant university with two medical schools, produces graduates who are real-world ready through its 100% En...gagement initiative. Recognized as a global leader, the UA is also a leader in research, bringing more than $606 million in research investment each year, and ranking 21st among all public universities. The UA is advancing the frontiers of interdisciplinary scholarship and entrepreneurial partnerships and is a member of the Association of American Universities, the 62 leading public and private research universities. It benefits the state with an estimated economic impact of $8.3 billion annually.