The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting for an experienced administrative professional to join a dynamic and collaborative team responsible for supporting development programs on behalf of the College of Engineering. Responsibilities for this position are directed to office administration, donor and campus relations, stewardship and prospect data management. The Development Program Specialist has significant contact with faculty, staff, alumni, and other donors to the University.
*The Wisconsin Foundation and Alumni Association is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation.
Primary responsibilities include:
Perform all required office management functions in support of assigned directors of development.
Coordinate the direct mailing of solicitations, announcements, event invitations, and other materials.
Suggest areas for process improvement and assist in improvement implementation when appropriate.
Other special projects as determined by the Associate Vice President and Managing Director to support major gift development.
Support directors of development with data entry into our customer relationship program (ABE).
Donor and Campus Relations
Serve as primary liaison to campus partners and department administrators, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of the development process.
Coordinate fund documentation process, including all activities related to the creation, legal documentation, notification, review, and stewardship of unit funds.
Assist directors of development with the preparation, signature routing, and final distribution of gift legal documentation.
Collaborate with events team and campus on events designed to identify and cultivate new prospects and build relationships with existing donors. Provide event planning support for campaign and VIP engagement events.
Provide directors of development with materials as requested in preparation for donor visits and campaign/VIP engagement events, and assist with on-site logistics, greeting and hosting guests, and responding to miscellaneous needs as required.
Actively participate in meetings and other activities with campus partners that support unit development efforts, and assist in managing follow up action items.
Respond to donor and campus questions regarding unit gifts and funds, identifying those inquiries, requests, or issues that require higher-level review and action.
Prepare gift, milestone, and other acknowledgements for assigned team members.
Coordinate the annual endowment report process and gift impact reporting.
Collaborate with Development Program Manager on fund administration and other special stewardship projects as required.
Work with directors of development to review and implement new opportunities for donor engagement.
Refine and customize donor lists for special mailings, invitations, donor recognition, etc.
Prospect Data Management
Pull and request reports from Business Intelligence as requested.
Maintain contact updates, donor biographic information, and other prospect management duties.
Work with Research to request biographical information.
Maintain advisory board memberships, donor recognition society memberships, and other affiliated groups as needed.
Support a service-oriented atmosphere in accordance with WFAA mission, values and philosophy
The University of Wisconsin-Madison has a transforming impact on students, alumni, and society;
Authentic, lifelong relationships and engagement with alumni, donors and friends are fundamental to sustaining the reputation and continued success of the University;
Philanthropy has an essential and growing importance on the future progress of UW-Madison;
The highest level of stewardship and fiduciary responsibility in financial, investment, data and gift administration is vital to maintaining trust with our stakeholders;
Diverse views, experiences and perspectives strengthen WFAA and the university community.
We are serious about delivering results;
We work together and with our campus partners as a team;
We are committed to alumni, donors, volunteers and others;
We are open-minded;
We create a positive work environment.
This is a non-exempt position requiring 40 hours per week. This position reports to a Development Program Manager. We offer an excellent work environment as well as competitive pay and benefits.
To apply, please submit cover letter and resume in a single attachment to:
The Wisconsin Foundation and Alumni Association promotes the welfare of and advances the objectives of the University of Wisconsin-Madison by encouraging the interest, engagement, and financial support of alumni, donors, and friends in the life of the University and with each other.