The position will provide human resources administrative support under the direct supervision of the Human Resources Administrator 2. Act as the first point of contact for all human resources inquiries, and serve as a resource to staff on human resources policies, procedures, and practices in the Stanford Libraries (SL). The HR Administrator supports the daily operations of the Human Resources department of the Stanford Libraries. The Stanford Libraries employs more than 400 regular staff employees consisting of academic, exempt, nonexempt, and bargaining unit staff. The Stanford Libraries also employs approximately 500 students and contingents.
Work Schedule: Monday Friday 8 am 12 pm (20 hours per week)
Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution. Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors. Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff. May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments. Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. Perform time and leave administration duties and input data to financial system. Explain applicable disability and leave procedures, generate related correspondence, update and maintain reports to track leaves, and HRIS records as appropriate. Assist in the annual performance appraisal process, salary setting process, review and track incoming performance appraisal forms, and data entry. Maintain personnel and human resources related files. Provide general administrative support for human resources staff as needed.
* - Other duties may also be assigned
Education & Experience:
Associate degree and two years of relevant experience, or a combination of education and relevant experience.
Knowledge, Skills and Abilities (Demonstrated Experience):
Strong attention to detail and accuracy. Ability to learn and apply general human resources policies using problem solving skills. Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. Ability to consistently follow through with projects and assignments and meet deadlines. Excellent oral and written communication skills. Strong and effective interpersonal and customer service skills. Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft, and time/leave systems. Experience using email and internet.
Other Relevant Knowledge, Skills and Abilities May Include:
Experience working with Stanford University systems such as PeopleSoft, Axess, Taleo, and BI (Business Intelligence). Good accounting skills required. Demonstrated ability to maintain a strong attendance record and punctuality. Demonstrated excellent organizational, prioritization, and interpersonal skills. Demonstrated experience working effectively in a team environment. Demonstrated ability to multi-task effectively with strong problem-solving skills.
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone. Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork. Rarely kneel/crawl, operate foot and/or hand controls. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Travel on campus to schools/units.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Applicants are required to upload a cover letter and resume to be considered for this position.
About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of Californias Silicon Valley, is one of the worlds leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.