Job Requisition Number: 23374. The Office of the Chancellor supports the chancellor?s leadership as chief executive officer providing administrative, organizational, communications support, and strategy development and services, to advancing the chancellor?s vision, core values, and priorities for the University of California, Berkeley. The Chancellor?s Immediate Office (CIO) provides immediate support to the Chancellor as well as services to the campus at large through a number of administrative offices (7 Departments) and three Divisions that report to the Chancellor?s Office.
In this newly created role, which reports to the Deputy Associate Chancellor, the Finance Planning and Budget Analyst will be working on a variety of division-wide initiatives, and will provide accurate and data-based analytics and information on the Division?s current and future financial profile. The incumbent will research and analyze financial information on a $23M operating budget to help the Chancellor ?s Division be more responsive to managing budget targets and financial performance, make well informed decisions, and write reports and monitor financial movements. The incumbent will assist in the development of short and long range financial and budgetary data; provide trend and complex financial analysis, advise, and counsel regarding finance and budget matters; participate in budget reporting and planning processes; monitor revenue and spending as assigned; prepare reports, and contribute to projects such as those related to benchmarking and process improvement.
This is a highly confidential position within the Chancellor?s Immediate Office that requires political astuteness, the ability to manage sensitive issues and to communicate with diplomacy and tact.
The Financial Analyst 4 reports directly to the Deputy Associate Chancellor/Chief Operations Officer. The scope includes research, analysis, data modeling and compilation, and the ability to communicate financial, contractual, statistical, and other data for the completion of special and regular reports, presentations, and other matters. The incumbent will routinely develop all funds operating budgets for reporting departments and divisions: Office of Ethics, Risk and Compliance Services, Office of Legal Affairs, Government and Community Relations, Public Affairs, Board of Visitors, BAM/PFA, Cal Performances, and Athletics. The FA IV will meet with Unit Directors on budget assumptions, variances to plan and develop corrective actions. The incumbent will review the Annual Budget Improvement Plan performance and make recommendations. He/she will provide ad hoc training to non-financial personnel; take the lead to follow-up with Campus Budget Office and/or other units on funding/expenditure issues/commitments; and conduct break-even analysis of revenue generating operations.
Broad Financial Analysis, Planning and Reporting: ?Refine and optimize existing performance reports into cohesive dashboards and/or develop new reporting metrics that communicate financial performance, and improve transparency and understanding of financial information. Prepare financial reports, charts, tables and other exhibits as requested. ?Analyze, measure and report current and past performance against targets, budgets, forecasts, strategic plans, and other benchmarking data, and use your analysis to prepare reports and develop robust forecasting models. ?Identify trends in financial performance using financial analysis techniques, tools, and concepts. Provide actionable insights and recommendations to drive financial accountability, and include areas for opportunity and improvement. ?Manage, plan and administer budgetary and fiscal processes for the Chancellor?s Control unit that includes the Office of Ethics, Risk and Compliance Services, Office of Legal Affairs, Government and Community Relations, Public Affairs, and Board of Visitors.
Budgeting & Forecasting ?Identify cost drivers, develop robust metrics and prepare periodic multi-year financial budgets, forecasts, and strategic plans both for the Division and individual departments, by gathering from central systems and departmental managers, statistical and financial data, policy and procedural information. ?Develop reports and presentation of complex budget and forecasting scenarios and long range planning. ?Run and analyze moderately to complex financial models using multiple systems. ?Perform research and synthesize data, assess trends in data, draw conclusion, develop solutions, present and implement recommendations, create follow up analysis. ?Design ad hoc analysis of budget and financial data, incorporating checks and balance to ensure data integrity. Analyze quarterly strategic plans vs. budgets. Prepare Cal Planning Budget Reports: ?Updated Quarterly Budget Forecast ?Variance Reporting (Monthly) ?Model Multiyear Budgets ?Customize Trend Reports ?HCP Updates ?Budget /Internal Transfers ?Staffing & Revenue Analysis ?Review Cal Performance & BAM/PFA quarterly budget reports, variance, reporting, and productivity metrics. ?Consult with management to guide and influence long term and strategic decision-making within the broadest scope. ?Assist department managers in interpreting financial and budget reports, analyzing data, planning budgets and in projecting costs on existing, proposed new, or expanded programs. Provide financial management training as applicable. ?Evaluate capital expenditures and depreciation in order to report on and support fund management, budget and purchase activities. ? Provide financial reporting and accounting of staffing resources and expense allocation, maintenance of data integrity through analyses of various campus systems (HCM, BFS, CalPlanning, BAIRS, etc.), and as appropriate, initiates corrective actions to assure that staffing data in each system is reconciled to departmental staffing requirements. ?Work with other campus offices as needed, including UCOP, Controller, Campus Budget Office, Procurement, Central Human Resources and CSS HR/APS. Process Improvement ?Drive process improvement and policy development initiatives to improve financial controls. Take direction and initiative to investigate and report any inconsistencies or improprieties. Analyze data to ensure proper procedures have been followed. Identify non-value added processes within the Division and propose solutions.
Financial Systems, Approvals and Other ?Compliance review and approval of payments and financial journals for assigned units. ?Prepare monthly closing adjustments (Budget, Financial, Expense Adjustments) ?Assist with finance information system upgrades and implementations of new modules/tools. ?Prepare financial journal entries; reconcile payroll and general ledger accounts, P Card reconciliation, and interdepartmental (?IOC?) transfers in BFS to other campus departments. ?Review and substantiate balances of balance sheet accounts. ?Assist management with the development of service levels for CIO business team based on process improvement of accounting, purchasing, and payment processing. As needed, provide cross support to FA IV on critical deadlines . ?Troubleshoot issues with CSS or Controller Office : oResearch delinquent payments oExpedite A/P or Purchasing Processing oOrg Node changes/request oBFS, HCM, BAIRS, Identify Management Users, PPS, T&E Access Requests ?Perform special assignments, research projects, and prepare focused analyses as needed.?Keep abreast of new practices and technologies to remain informed about novelty of higher Ed budget and finance. ?Must have extremely strong MS Excel skills, and be proficient with, databases, MS Office and financial software applications; Expert-level analytical and financial modeling skills, and hands on experience with statistical analysis. ?Understanding of enterprise resource planning systems or and related technologies. ?In-depth knowledge of data analytical systems, such as Microsoft Business Intelligence or SQL Server Reporting Services (SSRS) ?Knowledge of procedural controls and data integrity/validation techniques required ?Outstanding presentation, reporting and communication skills (written and verbal) ?Maturity, professionalism, and high level of discretion are required; strategic thinking, ability to influence and persuade, and ability to interact with Senior Management ?Excellent time management, organizational skills, and attention to deadlines and details ?Strong work ethic with a positive, can-do attitude, and commitment to achieving goals ?Independent worker and analytical thinker with ability to conduct research, data analysis and resolve complex problems. ?5+ years of proven experience as a financial analyst. ?Requires bachelor?s degree in accounting, finance, statistics, economics, business administration or another related field. MBA, CPA preferred. ?Thorough understanding of Generally Accepted Accounting Principles (GAAP) and well informed in current financial subjects, tax laws, and business environments. ?Proven knowledge of financial forecasting and diagnosis, finance and information analysis This is a contract position with a duration of 6-9 months.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.